Present: David Lehmann (President), Maggie Swanger (Vice-President/Treasurer), Shawn Nelson (Student-Faculty Liaison), Will Ascarza (Social Activities), Erica Nealon (Fundraiser), Leanne Yoder (Program Coordinator), Erica DeFrain (Co-Web Mistress)
David L. called meeting to order at 6:15 p.m.

1. David L: Minutes of September 1, 2004 meeting were summarized and unanimously approved. Motion to accept Minutes: Maggie S. moved Acceptance. X. seconded. Carried.

2. Treasurer (Maggie S.): $2256.86 from membership dues and T-shirt orders. Maggie discussed the break down in costs for 50 T-shirts. Currently sold 28, predicted 30 shirts. Maggie wants to buy 50 shirts and continue to sell. Motion to buy 50 shirts Erica D. seconded. Motion passed.

3. Maggie discusses the club meeting and required forms to be signed by David L. and Maggie S. Agreement to sign and submit by both. Maggie indicates the possibility of fund contribution for Graduate Student Groups. Issue sent to Erica N. for follow–up if needed.

4. Fundraising (Erica N.): LSO/SLA Book sale, drop-off donations LSO desk at SIRLS. Erica N. and Will A. discuss the Poker night fundraiser. Agree that prizes will be awarded to winner. Erica N. is looking for donations for prizes. Discussion of potential donors. David L. to check and see if LSO is a qualified non-profit organization.

5. Social Coordinator (Will A.): Will A. discusses the NOAO, Sept 15, 2:30 p.m. Tour. Pima Space tour cancelled. Future events in the works. Idea for movie night is set for September 26, 2004. Discussion of movie selection and providing food by each member of the executive committee bringing food. All movie suggestions to be submitted to Will by 5:00 September 16, 2004.

6. Student-Faculty Liaison (Shawn N.): Shawn N. reported on feedback and student advisors on committees.


7. Program Coordinator (Leanne Y.): Discussed the workshops. On October 8, 2004 workshops for Dreamweaver and Power Point. November 20, 2004 program for Mary Feeney, Ann Eagan from NAU, and Leslie Kunkle on Networking. Cary Fisk will do the Posters. Discussion of workshops in Phoenix, and evenings/weekends. David L. to Contact Roxie Blackson regarding coordination with Phoenix and to determine how to get her input for meetings. David L. to forward Amigos workshop date on Bookbinding. Discussion of bookbinding workshop.

8 . David L. discusses that there are no new developments in the graduation planning. To be discussed next meeting. David L. Will meet with Jana and Kris for more planning info.

9 . New Business: None.

10. Next Meeting: Wednesday, September 29, 6:15 p.m. at Law Library, Room 32.

11. Meeting adjourned at 7:31 p.m. Respectfully submitted, David Lehmann and Erica DeFrain, Acting Secretaries.

LSO Meeting, Wednesday, September 1, 2004

Present: Maggie Swanger (Vice-President/Treasurer), Shawn Nelson (Faculty-Student Liaison), Gary Daught (Secretary), Will Ascarza (Social Activities Coordinator), Erin Sweat (Webmaster/Listserv Manager), Mark Puente (Past-President), David Lehmann (Member-At-Large)

1. Approval of minutes of April 29th meeting. Motion made (Maggie Swanger), Seconded (Shawn Nelson), Passed unanimously with verbal vote.

2. Treasurer's Report: Current checking account balance: $2,115.30.

3. Update concerning Spring to Summer/Fall transfer of duties: New officers on Executive listserv not yet transferred. Erin and Erica will be receiving training for managing listservs on Wednesday.

4. Old Business:

4.a. BiblioTech officer position: Erica Hanke, current editor, is open to accepting this as an officer position. However, investigation is still underway into changing bylaws and constitution to reflect this. Lucas is looking into this.

4.b. Special election for unfilled positions: Positions for President, Program Coordinator, Job Coordinator and Fundraiser are currently open. Discussion favored holding a special election after the August (Fall Semester 2004) Strong Start event to encourage involvement from new students.

5. New Business (ideas and goals for summer):

5.a. Will A. is hoping to schedule a library tour sometime during the summer, and maybe a social gathering in July. Discussion favored scheduling a social event to involve distance students a week or two before the start of Fall Semester.

5.b. Mark P. asked about fundraiser projects and reminded us to try to schedule a Student-Faculty focus group.

5.c. Shawn N. wants to redesign the Faculty-Student Feedback Form on the LSO website as a way of encouraging positive and productive feedback, and not just a place to "bitch". She also wants to meet with faculty for ideas for FAQs (e.g., Groupwork).

5.d. Consensus that meetings should continue once/month over summer.

5.e. AzLA Conference is in Tucson this year. Maggie S. asked if LSO could promote and sponsor some SIRLS attendees? Positive reactions to this idea.

5.f. Will A. affirmed the successful LSO/SLA-sponsored Library Week workshops in April. However, he wondered about moving them earlier in the semester This is a very busy time in the semester.

5.g. Mark P. suggested making a new LSO T-Shirt ready for Fall Semester (August Strong Start). We could hold a design competition over the summer (within the next month?) and sell them as a fundraiser. Mark P. agreed to push this idea and research costs, etc. All were in favor of this idea.

6. Summer Meeting Schedule: Next meeting, Thursday, June 24, 4:00 p.m.

7. Meeting adjourned.

Respectfully submitted,

Gary F. Daught, Secretary

Minutes of April 29, 2004

The meeting was called to order by Mark Puente at 6:15 p.m. Persons present: Mark Puente, Kelly Urman, Ted Liebler, Carrie Fang, Erin Chadd, Danielle Carlock, Virginia Sanchez, Maggie Swanger, Erica Hanke, Shawn Nelson, Gary Daught, and member-at-large, Lucas.

The meeting minutes for April 8, 2004, were approved.

Per the Agenda, the following subjects were discussed:

Treasurer’s Report
Ted reports a checkbook balance of $2,120.51.

Elections
Congratulations to the new officers!
Vice President/Treasurer: Maggie Swanger
Secretary: Gary Daught
Faculty-Student Liaison: Shawn Nelson
Distance Student Liaison: Roxie Blackson
Co-Webmasters/Listserv Managers: Erica DeFrain and Erin Sweat
Social Activities Coordinator: Will Ascarza

Erin reported that about 40 LSO members voted. It was discussed that the election could have been more publicized, perhaps with signs and in-class announcements. Not every SIRLS student is on the LSO listserv, so this makes it difficult to contact everyone. Also discussed was the length of the election process. In the past a week has been long enough, as most people vote within the first couple of days. This process is open to change if more time is needed or would be desirable.

Unfilled positions could be filled via special election, but we feel it is best to wait until the fall semester to maximize student input. Some potential applicants for the president’s position are being approached.

Bibliotech
Congratulations and thank you to Erica Hanke for taking over Bibliotech! We discussed again the possibility that this should be an LSO officer position. If it is, the bylaws and constitution will have to be changed to reflect this. Erica is thinking about changing the name and may organize a name-the-magazine contest in the fall. She hopes to publish an edition in the fall and another in the spring.

Fund-raiser Update
The Penguin’s fund-raiser made LSO $88.47. A total of 64 people signed in at the event, with about half being LSO students.

Social Coordinator Report
The final event for this semester (salsa night) is Friday, April 30, 2004 at 9:00 p.m. at El Parador.

Graduation Reception Update
-- A motion was approved to provide Virginia’s mother up to $50 for any expenses relating to photographing the graduation reception.
-- Erin and Virginia will purchase supplies for the reception next weekend.
-- Amy Verhide is putting together a PowerPoint presentation/slide show.
-- A registration table will be established and manned by Ted. We need to obtain contact information for all graduates.
-- If SIRLS does not take us up on our $300 offer to help cover the costs of the reception, perhaps that money could go toward hiring entertainment for the event (classical guitarists were mentioned).
-- Virginia is checking on RSVP numbers.
-- Set-up and clean-up committees were established among LSO officers.
Set-up Clean-up
Kelly Danielle
Gary Shawn
Maggie Erica
Carrie Ted
Shawn Mark
Carrie
-- Erin will send out an email to graduates to vote for their favorite faculty member.
-- Danielle will email the graduates to nominate a fellow student to speak at the reception.
-- We need to locate someone to act as emcee at the event. Our esteemed leader would be a good choice. Also mentioned were Richard Prouty and Kevin Base(?). -- Virginia will contact Joanna with the alumni association to see if they want to help with anything for the reception.
-- Does the event need a program? If so, who should prepare it, LSO or SIRLS? Mark and Virignia will talk to Susan about this.

Professional Development
A tremendous thank you goes out to Richard Prouty for all his hard work in organizing such wonderful workshops. The workshops were well attended. Presentation handouts are available on the LSO link. Some students expressed a desire to have the workshops at various times, not just simply during the day.

Faculty-Student Liaison
Carrie’s notes of the April 28, 2004, meeting are attached.

Other Business
Member-at-large Lucas mentioned that he has retooled the existing bylaws and constitution of LSO. He will print out the new versions and present them at the next LSO meeting.

A scholarship fund in Brooke Sheldon’s name has been established. We discussed if LSO should contribute to this fund. We do not want to make a yearly commitment in case our buffers are light. Perhaps a fund-raiser could be held just to raise money to contribute to the scholarship on LSO’s behalf.

The new LSO officers may hold a new T-shirt design contest next year.

Another fundraising option could be UofA/SIRLS bumper stickers.

NEXT MEETING: To be determined.

The meeting was adjourned at 7:27 p.m.

Notes from the April 28th Faculty/Staff Meeting
Carrie Fang

All feedback from March to April was first presented to the meeting.

Summary of students’ feedback:

* Continuous concerns about virtual vs. on-site classes. It is obvious that some people like virtual class, but some like direct contact with professors.
* Complaint about group project. A couple of comments showed that students didn’t like group projects.
* Appreciation to faculty members of being very helpful to students.
* Appreciation to faculty/staff members of keeping the job listserv running.
* The scheduling of Professional development programs should take in consideration for students who work during the day time.

Feedback from faculty:

1. Virtual/on-site class issue:

* The balancing of virtual vs. traditional classes is sort of market-driven thing. With over 30 students in the waiting list for one virtual class but none for on-site one, SIRLS would not easily cancel or cut down the number of virtual classes. Meanwhile, faculties have not heard any complaints about virtual class from students in person.
* Faculties did spend a lot of time and effort designing and maintaining virtual classes. It is not easy.
* There is no way to compare virtual and on-site classes. The key lies in improving the quality of both virtual and on-site classes, not eliminating any of them.
* Faculties like to hear more constructive opinions – how to improve virtual and on-site classes?

2. Group project issue:

* Group projects were designed to train students working in team-based environment, and especially, in virtual classes, to remove the “sense of isolation” in distance students. Faculties intend to let student learn from the process of collaborating with others. Collaborative learning is common in many sectors of the society. Students should get used to it.
* Faculties may put forward “philosophy of teaching” at the beginning of semester to let students know about their intention of having group projects.

3. Other Comments:

* Faculties encouraged students coming to their office hours. There have been a few students showing up in their office hours.
* It is possible to have an open discussion for all faculty members and students to talk about SIRLS issues.
* There is a proposal that foundation (504) may substitute ethics (520) to be one of the required core courses. But nothing has been set to stone yet.

Minutes of April 8, 2004

The meeting was called to order by Mark Puente at 5:32 p.m. Persons present: Mark Puente, Kelly Urman, Ted Liebler, Carrie Fang, Erin Chadd, Danielle Carlock, Will Ascarza.

The meeting minutes for March 25, 2004, were approved.

Per the Agenda, the following subjects were discussed:

Treasurer’s Report
Ted reports a checkbook balance of $1,978.01

Elections
Erin asked that each officer send her a paragraph outlining our experiences as officers, what we gained, how much time was involved, et cetera. We are to turn this in by April 13, 2004.

Nominations will take place from April 15-21.
The ballots will be open from April 22-27.
Winners will be announced on April 28, 2004.
New winners will be asked to attend our final meeting for the semester on April 29, 2004 at 6:10 p.m.

Fund-raiser Update
Penguin’s ice cream on University has been booked on April 12, 2004, from 6:30-9:00. We will have a sign-in sheet manned by LSO officers during the evening. Shifts were assigned. Officers will wear nametags to aid in identification. We should receive our percentage the same night.

SIRLS Director Search Update
Four candidates gave presentations and took part in a discussion group. The faculty will make a recommendation on April 9, 2004.

Social Coordinator Report
Everything is set to go for the Mt. Lemmon hike on April 10, 2004. Those interested should be at SIRLS at 9:00 a.m. The hike itself should take about two hours. Travel time should be considered.

We are in agreement that another event should be scheduled around the end of the semester.
Graduation Reception Update
Erin requested permission to allocate another $100 for decorations for this event. A motion was approved to do so. We are thinking about plant centerpieces and little piñatas on the tables. We may also hang stars in the trees and scatter star confetti on the tables.

Bibliotech and Web Master
Erica Hanke has expressed interest in the Bibliotech position.

Homecoming Meeting
The university is having a homecoming meeting on Thursday, April 15, 2004, at 5:00 p.m. in room 205 of the Swede Johnson building. No LSO members are able to attend. Perhaps Susan or Kris would be available.

Professional Development
The SLA and the LSO will split the cost of producing the flyers for the joint workshops occurring April 19-23. A motion carried to allocate $15 for this purpose.

Other Business
A faculty-student meeting is scheduled for April 28, 2004. A feedback form is located on the front of the LSO Web site. Any feedback that Carrie receives is printed out and given to faculty, who are genuinely interested in our comments. Discussion was held as to whether we should change the feedback form to include an option for a response from the LSO board or perhaps directly from the faculty. We wonder about the effectiveness of the feedback form. Carrie will put on Listserv a reminder that the feedback form exists and that all students should be encouraged to complete the form by the end of the semester. We also discussed perhaps holding a town hall type meeting between faculty and students to talk about issues, concerns, and the like.

NEXT MEETING: April 29, 2004, 6:10 p.m.
The meeting was adjourned at 6:31 p.m.

Minutes of March 25, 2004

The meeting was called to order by Mark Puente at 6:15 p.m. Persons present: Mark Puente, Kelly Urman, Virginia Sanchez, Eileen Bellamy, Ted Liebler, Carrie Fang, Erin Chadd, Danielle Carlock, former president Georgie Donovan, and five guests/student members.

The meeting minutes for March 4, 2004, were approved.

Per the Agenda, the following subjects were discussed:

Treasurer’s Report
Ted reports a checkbook balance of $2,031.71.

Faculty/Student Liaison Report
Carrie reported on the meeting held 3/24/04. (See attached.) The major concern raised by students at this meeting is the virtual vs. physical classes. Faculty would appreciate constructive criticism from students rather than just complaints. Portfolios will be required from Master’s students beginning with Spring 2005 new graduate students.

There was a discussion held on the subject of virtual classes. We question how often the content of virtual classes is updated or changed and notice that the majority of required classes have been offered as virtual classes over the last three semesters. What makes a virtual class good or bad? What are other WebCT courses like? The discussion was tabled due to time constraints.

Fund-raiser Update
Penguin’s ice cream has been booked on April 12, 2004, from 6:30-9:00. Eileen will prepared flyers for everyone to distribute, the event will be posted on the bulletin board at SIRLS, and also on the listserv.

Graduation Reception Update
As posted in the March 4 Minutes, the SIRLS office will now be in charge of this event. Mark has prepared a letter to be posted on the listserv explaining the change and the reasons for it. (See attached.) LSO will provide the decorations and any help that SIRLS requests. We will also provide $200 for decorations and $300 to help cover the cost of food.

SIRLS Director Search Update
Three more candidates have presentations scheduled. All students are strongly encouraged to attend the presentations and meet with the candidates. All presentations will be held in the SIRLS multi-purpose room.

Dr. Jana Bradley: Monday, March 29th from 10:00am to 11:00am
Presentation title: "Exploring Issues in Library and Information Education"
Meeting with students, Tuesday, March 30th from 11:00am to 12:00pm
Dr. Paul Solomon: Thursday, April 1st from 10:00am to 11:00am
Presentation title: "On the future of information resources and library science
as a field: Options and opportunities"
Meeting with students, Friday, April 2nd from 11:00am to 12:00pm
Dr. Karen Drabenstott: Monday, April 5th from 10:00am to 11:00am
Presentation title: TBA
Meeting with students, Tuesday, April 6th from 11:00am to 12:00pm

Bibliotech and Web Master
This position will be available next semester, Fall 2004. Erica Hanke has expressed interest in the Bibliotech position. Should we make this an officer position? Erin and Danielle will train and support the new Web Master next semester.

Professional Development
Bob Diaz, music librarian, will present a resume workshop on April 19, 2004. Jonathan Altman, Human Resources, Tucson-Pima Public Library, will present an interviewing skills workshop on April 21, 2004.

Social Event Update
Will is working on an event for April, probably an early-morning hike somewhere between Tucson and Phoenix.

Other Business
Mark presented a plaque to Georgie Donovan to thank her for her outstanding contribution to LSO as its president.

New Business
Graduate student appreciation week is March 29-April 2. Try to attend something!

NEXT MEETING: April 8, 2004, 5:30 p.m.

The meeting was adjourned at 7:04 p.m.

Notes from the March 24th Facutly/Staff Meeting
Carrie Fang

All feedback from January to March was first presented to the meeting. They were appreciated to read all these concerns from students.

Feedback from faculty/staff:

• With almost half-to-half on-campus and Phoenix/distance students in SIRLS, the balancing problem of virtual and face-to-face courses is always controversial. They would like to hear more constructive suggestions for fixing the problem rather than pulling it towards different directions (such as on-campus students like more traditional classes while Phoenix students want more virtual ones). According to Susan Irwin (Program Manager), currently there are equal numbers of virtual and on-campus courses every semester.

SIRLS faculty/staff see the problem emerged from a large number of Phoenix students seriously. They will be actively working on it to figure out solutions. Possible solutions were discussed today including non-core courses being offered in Phoenix, finding full-time faculty resident in Phoenix, faculty voluntarily transporting to Phoenix to offer weekend courses, residency requirement in Phoenix, management courses online, etc.

• Susan Irwin responded to the issue of adding sections to core courses upon request, saying that things always ended up with over 20 students signing in the waiting list but only 5 registered when a multiple section was open. A non-fully registered section had to be cancelled. Nevertheless, additional sections will no longer be offered through the Extended University Program for students’ benefits.

• SIRLS and LSO will have to figure out some mechanism for the “double-blind” complaint/suggestion to particular instructor/course. Anonymous feature of previous comments can not benefit anyone. Put faculty/student liaison in the middle??

• Faculty wanted to hear more good/constructive comments in addition to complaints/negative comments.

Some new thing they are working on:

• SIRLS will require student admitted for the Spring 2005 semester and later to submit Portfolio before graduation. (It will be a master program requirement.) Student admitted before Spring 2005 are encouraged but not mandatory to submit the portfolio. The complete information will be available online by next week or so, following with a tutorial session and a strong start.

Letter to All Students by Mark Puente re Graduation

During the current Spring 2004 Spring semester, there has been much discussion between the members of the executive council of the Library Student Organization, Brooke Sheldon, the SIRLS staff and other interested parties regarding the involvement of the LSO in the planning and execution of the graduation dinner. It has been decided that this event will no longer be the responsibility of the LSO for planning and funding, and that a new, more equitable tradition be established and maintained by the SIRLS staff. It is the desire of the acting executive council to share the motivations behind such a change with the LSO general members in order tha he reception. The logistics of invitations, limitations of guests, and other pertinent information are yet to be determined by the SIRLS staff, but the LSO has offered our services for the planning and producing of the event.

The reasons for this change are many, but can be summarized as follows:
1. The tradition of hosting the graduation dinner was begun at a time when there were far fewer SIRLS graduates. Currently, our library school is enjoyingan increase an enrollment which makes such an event much more complicated to execute, particularly for the LSO Social Coordinators whose task it as been to
plan the event. Allowing SIRLS to host and plan the event will afford our social coordinators and the executive council more time to focus on academics during, traditionally, the most stressful time of the semester.
2. In the past this event will be held, there are sure to be some unforeseen complications, and aspects which will need to be improved. Just as the executive council h

The LSO Executive Council, Spring 2004

Minutes of March 4, 2004

The meeting was called to order by Mark Puente at 6:07 p.m.

Persons present: Mark Puente, Kelly Urman, Virginia Sanchez, Eileen Bellamy, Ted Liebler, Carrie Fang, and Erin Chadd.

The meeting minutes for February 5, 2004, were approved.

Per the Agenda, the following subjects were discussed:

Treasurer’s Report
Ted reports a balanced checkbook with a balance of $2,011.71.

Fund-raiser Update
Eileen is booking a fundraising night at Penguin’s ice cream on April 12 or 15, 2004, from 7:00-9:00 or 6:00-8:00. She will look into changing the hours to 6:30-9:00 to try and attract more business. It will be okay to bring children to this event.

Wednesday Night Happy Hour Update
About 12 people attended the happy hour held March 3, 2004, at Frog & Firkin.

Graduation Reception Update
The SIRLS office will now be in charge of this event. LSO will provide the decorations and any help that SIRLS requests. A motion for a $200 decoration budget was made, seconded, and approved. There are 34 graduates for spring 2004. SIRLS will cater an event to be held in the SIRLS courtyard at 6:00, following the Friday, May 14, 3:00-5:00 graduation ceremony. The event will be free to graduates and their family members. A motion for LSO to donate $300 to SIRLS to help cover the costs of this event was made, seconded, and approved. Virginia will determine what decorations we have on hand and will come up with some ideas to decorate i.e., white lights in the trees, floral centerpieces, et cetera. Mark will prepare a memo to post on LISTSERV explaining the new procedures for the graduation event.

SIRLS Director Search Update
The three finalists for the position will be presenting during March and April. All students are strongly encouraged to attend the presentations and meet with the candidates when they are available.

Professional Development
Jonathan Altman, Human Resources, Tucson-Pima Public Library, will present an interviewing skills workshop on the morning of March 21, 2004. Bob Diaz, music librarian, is willing to present a resume workshop on March 19 or 22, 2004. Some other suggestions for workshops are a diversity roundtable, a mentoring program, and a story telling workshop.

Social Event Update
Will organized a Civil War hike/function to be held March 13-14 at Picacho Peak. He is also trying to coordinate an event for April.

New Business
We will meet in the SIRLS multi-purpose room at 6:00 on March 25, April 8, and April 29, 2004. A call for nominations for next semester’s board will be held the week of April 15-21. Elections will be held the week of April 22-27. New officers should plan to attend the April 29, 2004, meeting. Many positions will be available: president, Webmaster, secretary, social coordinator, and faculty-student liaison.

NEXT MEETING: March 25, 2004, 6:00 p.m.
A motion was made, seconded, and approved to purchase pizza for this meeting. Danielle will send out a memo reminding students of this meeting and encouraging them to attend.

The meeting was adjourned at 6:51 p.m.

LSO Minutes, February 19, 2004

The meeting was called to order at 6:16 pm. Present were: Ted Liebler, Carrie Fang, Erin Chadd, Eileen Bellamy, Mark Puente, and Danielle Carlock.
Approval of the minutes from February 5, 2004

Erin moved to approve the minutes, Ted seconded. Vote unanimous.
Treasurer’s Report

Ted reported that our current balance is $1996.52. A net amount of $149.34 was raised during the Valentine fundraiser.
Process Evaluation of Recent Projects

1. ALA Student to Staff Essay

* Although we did not have much time to complete this project, those present agreed that the competition went well
* Mark invited all SIRLS faculty and many UA librarians to act as judges; those selected were the six persons who volunteered
* Some things to consider for next time: possibly broaden the essay topic, investigate how other library schools select a student to attend

2. Move Night

* Ideas and comments: ask class liaisons to publicize the next event; who are our class liaisons???
* What is/what should be our budget for printing and publicizing?
* Is this event worth doing again?
* How can we get more of the general membership involved in LSO?

3. Valentine Fundraiser

* Eileen was recognized for doing a great job planning this event, even though she hadn’t even been elected fundraiser yet!
* Some ideas for next time: write an action plan, get general members involved, keep it simple, use more than just a table- take it out to people, avoid Fridays since there seems to be less people traffic, confirm prices with vendors to get the best deals, think about setting up in the walkway between CCP and the Music Libratory (seems to be a lot of foot traffic there)
* Use pre-ordering again, it worked very well

Report from Oscencio Tom regarding the SIRLS Director Search

* There were 11 applicants for the position
* 5 top candidates were selected and their names have been sent to the dean of SBS
* Pending approval from the dean, the search committee hopes to invite each of the 5 finalists to the campus
* Each candidate will spend about 2-1/2 days at UA; it’s hoped that students will attend the candidate talks and ask questions concerning the candidate’s experience with diversity, with communicating with various levels of administration and library organizations, his/her vision of SIRLS, and his/her view on the role of faculty vis a vis mentoring and advising

Spring Graduation

* Some ideas were discussed about what type of ceremony/celebration to have for spring graduation, and the level of participation from LSO
* Possibilities range from a low key, free event in the SIRLS courtyard, to a full blown dinner (like those of recent semesters)
* Some concerns regarding a full blown dinner include: prohibitive costs to graduates and the amount of time required plan and implement this event
* There was some discussion about trying to involve LSO members who are graduating in the spring; an idea was put forth to see about sending out a message on the IRLSADMIN listserv to try to solicit input/help from graduates
* Decision was tabled; however Mark and Virginia will try to meet with Brooke this week to further discuss ideas

March 25th Meeting

* It was decided to hold a pizza party at the March 25th meeting.
* A message will go out on the UA-LSO listserv, and those attending will be asked to RSVP to Danielle Carlock.

Other Items

* Eileen is looking to plan a fundraiser at Penguins in April. The event may be held on a meeting night. Decision to be made at the next meeting
* Erica Hanke is interested in acting as Bibliotech Editor. She will be put in touch with Lori Ito Hardenberg.
* Ted will contact Shawn Nelson regarding her idea to collect information on SIRLS students who have won awards, scholarships, etc and see where to go with this.
* Librarians at TPPL have offered to run a children’s storytelling workshop. More information will be forthcoming.
The meeting was adjourned at 7:28 pm.

Minutes of February 5, 2004

The meeting was called to order by Mark Puente at 6:11 p.m.

Persons present: Mark Puente, Kelly Urman, Virginia Sanchez, Eileen Bellamy, Ted Liebler, Danielle Carlock, and Erin Chadd.

Per the Agenda, the following subjects were discussed:

Bibliotech
Our current editor will be graduating this spring, so we need to fill this position. Should we make Bibliotech Editor an officer position within LSO?

SIRLS Computer Lab
We are pleased to announce that three printers are now up and running.

Treasurer’s Report
Ted reported a balance of $1,492.86. If any LSO officer has an expenditure, the receipts should be brought to Ted for reimbursement. It was approved to reimburse Virginia $50 for expenses toward movie night. We have extra stamps available. Also, we have 11 new members to LSO.

Valentine’s Fund-raiser Update
Eileen reported that we have a space reserved on the UofA mall on February 13 from 10:00 to 2:00. LSO officers/members will man the booth in one-hour shifts. We plan to purchase four dozen roses from Costco at a cost of $12.99 per two dozen. We will sell each rose for $2.00. We will need to purchase tissue paper and ribbon to package the flowers. Virginia has some of these items to donate. We will also sell Mrs. Fields cookies. We will purchase 20 undecorated cookies and 20 cookies that say, “Be Mine” for $2 each and sell them for $5 each. Special order cookies will also be available. Flyers will be prepared to highlight this feature. Any unsold cookies can be returned for a refund. We will need to get a table and chairs from SIRLS to set up on the mall. Kelly has a shade structure she can bring if desired. Ted will arrange to have a petty cash box available to make change and hold the money. We will all try to distribute flyers to advertise our booth, mention the booth in class, et cetera.

Movie Night Update
Everything is ready to go. Let’s hope for a big turnout!

Essay Competition Update
Ten students submitted essays for the ALA trip. The arbitrary panel of judges consists of William Welburn, Mary Feeney, Bob Diaz, Polly Trump, and Brooke Sheldon. Danielle and Kelly will moderate the tallying process on Tuesday, February 10th, at 5:30 at SIRLS.

Election/Nomination Update:
Some people have stepped up to run for the following positions:

Fund-raiser – Eileen Bellamy

Co-social coordinator – Will Escarza

Co-Webmaster – Danielle Carlock

As no one has volunteered to run for the program coordinator position, we may have to do without this officer this year.

List-Serv Issues
Everything that we have requested be posted on the List-serv has indeed been posted, so apparently our content is appropriate and will continue to be posted when necessary.

President’s Meeting with Brooke Sheldon
The graduation dinner has become inequitable and expensive. The time element involved in putting it together is great. If LSO decides to stop its sponsorship/organization of this event, SIRLS will do something informal instead, perhaps something in the courtyard at SIRLS. The question that we will consider in the future is whether to continue this dinner or modify it somehow. It would be very helpful if a committee of current graduates and alumni could be put together to organize this event.

The students need to stay actively involved in the search committee for Brooke’s replacement. We need to meet each candidate and have questions prepared to ask him or her. It is hoped to have a new director in position by the start of next semester.

Since the LSO are elected officers, we have the power to simply appoint a representative for the Curriculum Committee. Mark will prepare a notice to post on List-serv regarding this issue.

Leadership Conference
Ted attended this conference last week. He felt it was tailored more toward undergraduate, Greek, and sorority contingencies. At the fundraising conference, Ted learned that we may be eligible for up to $500 toward a particular event, but we must be organized a season in advance. Whatever event we decide to put on, it must have some educational value. The Graduate Professional Student Council may also have funds available to us.

Fundraising
The following organizations have fundraising programs in place that we may want to avail ourselves of:
Baja Fresh
Penguin Yogurt
Cold Stone Creamery
Krispy Kreme Doughnuts
Sweet Tomatoes on Wetmore
No Anchovies
Gadabout Salon

Gadabout may give discounts for hair cuts. Virginia will look into this and report later.

Faculty/Student Liaison Update
The first meeting will be held February 25th. The main issue is the lack of traditional classes, meaning that not enough on-site classes are offered. The standardization of courses is another concern.

New Business
In order to preserve the social director’s sanity, social events will be held once per month. A possible happy hour/pub night will take place on Wednesday, March 3rd, at Frog & Firkin. A hike may take place early on a Saturday morning in April.

Professional Development
We should strive to coordinate with SLA to put on programs such as PowerPoint, DreamWeaver, resume, dress/dine for success, and the like. Leslie Silt is willing to put on a DreamWeaver session. If we put on a workshop, we would need a minimum enrollment of 10 people. Friday afternoons from 2-4 may be a good time to put on an event. Library week is April 12-16. This would be an ideal time to put on an SLA/LSO co-sponsored event or series of programs.

NEXT MEETING: February 19, 2004, 6:00 p.m.

The meeting was adjourned at 7:00 p.m.