LSO Minutes: 2003

Minutes of December 4, 2003

The meeting was called to order by Georgie Donovan at 6:45pm.

Persons present:Amy Veheide, Lia Ladas, Virginia Sanchez, Kelly Urman, Mark Puente, Eileen Bellamy, Ted Liebler, Georgie Donovan, Danielle Carlock, Erin Chadd, Lori Ito Hardenbergh, Annabelle Nuñez, and Toni Anaya

Lori moved to approve the minutes from the previous LSO meeting and approval was unaminous.

Treasurer's Report:
Amy Verhide reported $30 in new printer money, $60 in new memberships, $110 for the graduation dinner, and $94.30rom thje Sweet Tomatoes Fun-raiser. Current balance (not including new money) is $1962.44. $500 has been allotted money for graduation. A motion was made by Georgie to purchase a $30 64MB memory stick to store all LSO files and turn over to the next group of officers. All favored the motion and it passed.

Faculty-Student Liaison Report
Ted reported that he shared Lori's memo about BiblioTech and encouraging students to write for it, and said that a faculty member had asked if faculty could write for it. This was discussed and people seemed to agree that this would be fine. Ted also asked about installing a brighter light for the SIRLS parking lot and another student noted that they had seen someone working on it earlier.

Cheryl Malone will be representing Brooke Sheldon at the graduation dinner. Starting with the Fall 2004 entering class, students will be required to build an online portfolio of their work at SIRLS.

Ted reported that the faculty wanted a collaborative research area with computers. They came up with several solutions and one of them involved possibly dividing the computer lab into two areas - half for the faculty and half for the students. The students present expressed strong dissatisfaction with this solution as they felt it was a student space being imposed on by faculty. Ted said that the faculty felt the students did not use it heavily, but students reported that usage was heaviest in the nighttime. They also did not want to have faculty in what they perceive as a student space. For example, they did not want to have to censor their discussions of a course for fear that faculty were listening in. We recommended to Ted that if this is going to go forward, the current student usage of the space needs to be scientifically assessed and student feedback should be gathered before action takes place. Another student noted that if it was to be used as a permanent faculty work space, it was likely that belongings would not be safe.

Ted also reported that he got the student demographics from Susan Irwin who will be posting them to the SIRLS website, although that might not take place until after the site redesign. Georgie requested that we be told of the percentage of distance students for planning purposes.

Lori was presented with the LSO Service Award.

Graduation Dinner
Annabelle reported that RSVPs are coming in and approximately 40 people have signed up so far. We received the banquet order from the Raddison. Payment deadline is 12/13. We will be handing out contact info cards to the graduates in an effort to keep in touch with them later on.

We are concerned about reaching the summer graduates as many of them no longer have their u.arizona.edu accounts. Some summer graduates did not seem to have been notified. We discussed two major strategies which were working with Susan Irwin and sending an email to UA-LSO asking current students to pass the information on to the summer grads. We also recommend to SIRLS staff to maintain an alumni database of current contact information.

Lia reported that the highest number of votes for student speaker went to Annabelle Nunez who accepted. She will be speaking for approximately 3 minutes at graduation. Marisa is handling the faculty award and John Berry's trip has been taken care of.

There will be a special holiday party rate of $69/night at the Radisson where the graduation dinner is taking place which we are going to advertise to students as they RSVP. Parking is included in this rate which is significantly less than the regular holiday rate. Parking will be waived during the grad dinner but there is no guaranteed parkign b/c other events are happening that night. Amy V. is doing the slide show. She has not received many responses yet. She needs an equipment tester who can come early to the graduation event and Richard was suggested. We are asking SIRLS to pay for the screen to project the slide show.

Annabelle requested two volunteers to work the graduation dinner. After being told that the dinners would be comped by LSO, Erin and Lori volunteered to help and they will be arriving at 5:45pm. Georgie and the social coordinators will meet at another time to discuss registration and the night's agenda. There is a $300 minimum on the cash bar which we don't anticipate having problems making given the price of the drinks. We talked about having disposable cameras at each table but no final decisions were made.

New Items
Georgie notified the incoming officers of the student-to-staff scholarship to next year's ALA Annual Conference. She also mentioned that Brooke asked for a student representative on the curriculum committee next semester which will average 2-3 hours/month of time commitment.

The meeting ended with closing thoughts about our accomplishments this semester.

Minutes of November 18, 2003

The meeting was called to order by Georgie Donovan at 6:45 pm.

Those present were: Erin Chadd, Stephanie Joseph, Ted Liebler, Amy Verheide, Georgie Donovan, Danielle Carlock, Annabelle Nuñez, Toni Anaya, Marisa Grijalva, Mark Puente, Richard Proudy, Lia Ladas, Lori Ito Hardenbergh, Oscencio Tom, and Christine Dykgraaf

A motion was made to approve the minutes from the previous LSO meeting. Vote to approve was unanimous.

Treasurer’s Report:

Amy Verheide reported that the current balance is $1591.15. The printer box earnings were $24.73. Two checks were written: one for to Dr. Frické for supplies for the potluck ($60), and one for the networking breakfast ($136.63). Soon, we'll have a report from Sweet Tomatoes about earnings there and earnings from the breakfast.

Networking Breakfast Report:

Lia Ladas reported that 30 people attended the breakfast, and that $83.37 in profits were made. It was noted by those in attendance that the breakfast was a success. Lia was complimented for her work. The food was good, with large portions. It was also noted that people mixed well at the breakfast. A suggestion was made to pursue food donations from various vendors in the future.

Search Committee Report:

Christine Dykgraaf and Oscencio Tom, who are serving on the committee, reported about the committees’ current efforts to find a new SIRLS director. The chair of the committee is a member of the communications department. There are some library people, including Carla Stoffle, serving on the committee. The current goal of the committee is to write the job description and posting by Thanksgiving. Currently the job description states that the successful candidate must possess a PhD or equivalent and proven leadership and administrative skills, energy and enthusiasm. The ability to work well in a diverse environment and support Knowledge River and other diversity initiatives at the School is also expected. If anyone has suggestions on people who should be invited to apply, or any other ideas, suggestions, or questions about the search process, Christine and Oscencio encourage people to email them. The application deadline is now set at January 15th. Three to five candidates may be invited to SIRLS to give talks sometime in the spring. Georgie suggested that Tom and Christine meet with Ted and Wendy to go over the LSO survey results, in order to help inform the process. Christine also said she would post information about the process on the UA-LSO listserv.

Graduation Dinner Report:

Marisa Grijalva, Toni Anaya, and Annabelle Nuñez reported the following progress on the dinner planning:
-John Berry is to be the keynote speaker
-the program will be shorter than previous years
-a faculty member is needed to give out SIRLS certificates to graduates
-Brooke may produce a recorded message for the dinner
-discussion ensued about whether to keep the outstanding faculty award a surprise or not-decision not made
-Brooke has agreed informally to pay for $200 expenses related to the dinner
-a discussion ensued about how much LSO had promised to subsidize dinner for students-to be determined
-a photographer is needed for the event- looking for volunteers
-an emcee is needed for the event, Georgie Donovan volunteered if no other suitable emcee is found
-someone may agree to do a slideshow, but they would need photo submissions. If there are other ideas about accepting photos, etc., contact the social coordinators

Professional Development Report:

Stephanie Joseph reported that 3 brown bags have been held with the following attendance: 15 for the first event, 8 for the second event, 5-6 for the third event. She was complimented on her publicity efforts and the turnout. A suggestion was made to vary the times and days to try to hit a wider audience.

Mentoring Update:

Amy Verheide and Ted Liebler attended a meeting about the mentoring project with Susan Irwin and Mary Feeney. Susan is planning to host a mentoring page within the SIRLS website which will include a database of those willing to mentor, links to professional organizations that have mentoring programs in place, and tips for finding a mentor in your local area. Ted and Amy will author the webpage.

Bibliotech Update:

Lori still needs submissions for the upcoming edition of Bibliotech, and is open to a variety of formats: photo essays, papers, etc). Georgie Donovan made a motion that each officer do something to help promote Bibliotech, seconded by Marisa Grijalva. Vote: yes-11, no-0. It was also decided to hold off on the next edition of bibilotech until January.

Elections:

Lori agreed to be the election supervisor for the upcoming round of elections.
Elections are to be opened this week, nominations will close on 11/27, and voting will occur between 11/29-12/3. All positions are to be included. The process will proceed online through the LSO website. Announcement of new officers will be made on 12/3 or 12/4, and it is hoped that all officers will attend the LSO meeting on 12/4.

The meeting was closed by Georgie Donovan at 8pm.

Minutes of October 21, 2003

Recorder: Ted Liebler
Moderator: Lori Ito Hardenbergh

LSO Approval of the Minutes

Treasurer's Report by Amy Verheide:

Incoming funds:
$30.61 in printer money
$14.00 in t-shirts
$20.00 in membership

Outgoing funds:
$10.89 for postage and thank-you notes to be sent to those who contributed
to the Atifah Rawan fund set up by Lisa Martin

Current Balance:
$1652.05

Graduation Dinner Report by Toni Anaya via email:
"Three of us (Social Coordinators) met Kate Stanley, our contact at the Radisson, this weekend. Contract should be ready to sign by the first week of November. Should we receive a large turnout she will try to accommodate us with available space in the hotel. However, that does not guarantee they can accommodate us but will try to the best of their ability to do so. Since this could pose a problem, LSO must begin to consider if we should limit the amount of people who can attend by really pushing the "seating is limited, first come first served" theory. While this is not an ideal solution, this may be something we need to consider. I understand this is brief but at this point the information we have from the hotel is limited. As we discussed at the last meeting, the next step we are facing is forming committees to actually plan the event. For those of you interested in joining one of these committees, please begin thinking of what role you would like to play in the planning. As always, should anyone have any questions, please feel free to contact Marisa, Annabelle or myself."

Homecoming Report by Lia Ladas:
Lia handed out proposed budget plans for the LSO homecoming breakfast and went over the various factors and tasks involved with this event. It was decided that it would be a continental breakfast. Vote was taken to use Safeway as the official caterer and LSO would contribute $250 towards the breakfast. Discussion on what to charge students and alumni ensued, with the final decision delayed.

Current Issues Institute by Georgie Donovan:
The importances of promoting this event and student involvement were discussed. Georgie volunteered to promote the institute to students over the listserv, and class liaisons are encouraged to promote the event in their classes.

The SIRLS Alumni & Friends Council would also like the students who can to walk in the parade, bring posters that they've used for conferences to the Saturday poster session, and help out during this weekend. More information will be forthcoming.

Professional Development by Stephanie Joseph:
Stephanie announced her plans for the brown-bag talks series. Also reported were preliminary plans on a one-day workshop focusing on professional development with topics likes interviewing and portfolios. How to incorporate Phoenix/distance students in professional development events was also considered.

Announcement made of upcoming professional development conferences:
AzLA on December 9-11 at the Phoenix Civic Plaza
ALA-Midwinter Meeting in San Diego Jan. 9-13.

Project Updates & Class Liaison Notes:
Amy discussed progress on implementing a mentoring program.
Lori revealed her Bibliotech marketing and handed out copies for distribution.

News & Announcements:
Georgie reiterated that the potluck has been moved to Sunday November 2nd and she hopes that Dia de los Muertos will also be recoginized that day! Reminder of Sweet Tomatoes FUN raiser on Tuesday, November 4th: more details to follow...

Minutes of October 7, 2003

Current balance $1735.30

Approval of Minutes

Lisa Martin: Atifah Rawan, a University of Arizona librarian is going to Kabel to help rebuild a library. Lisa is soliciting funds to assist Atifah in purchasing supplies for the library. LSO has agreed to pay for the postage for the thank you cards that will be sent to individuals contributing to the fund. LSO will also give Atifah the remaining LSO t-shirts.

Vote taken to release Ana Lash from her secretary role and to institute a rotating recorder.

Graduation Dinner: Annabelle informed on the progress of the graduation dinner. Discussion items included: amount of budget, invitation list, speaker, RSVP process, price of dinner per individual. Annabelle will meeting with Susan and Brooke regarding budget issues and will report results at the next LSO meeting.

Ted gave results of the comments of the SIRL student survey. The top two concerns were:
1. Virtual courses VS non-virtual courses
2. SIRLS Advisors

Homecoming: Homecoming breakfast will be Saturday November 8, 2003 and will take place in the SIRLS courtyard. Approximately 70-80 alumni will be attending. Discussion on whether or not to cater, Stephanie Joseph and Mark Puente will assist Lia in obtaining quotes from various establishments. Other discussion on guest list, tables, and price of the breakfast. Lia will be meeting with the Alumni association and will report on the results at the next meeting.

Fundraising: Sweet Tomatoes on Tuesday, November 11.

Other upcoming events:
Bowling night to be rescheduled.
Karoke: a place is currently being searched for.
Potluck: Margaret Higgins has offered to have a potluck at her home. Stephanie and Georgie will follow up.
LSO Retreat to be scheduled.

Other Discussions:
LSO officer contact sheet
Drawing
Georgie’s summer graduation book

Submitted by Stephanie Joseph

Minutes of September 23, 2003

The meeting was called to order by President Georgie Donovan at 6:50 PM. Present
were: Lia Ladas, Marisa Grijalva, Mark Puente, Danielle Carlock, Stephanie
Joseph, Ted Liebler, Lori Ito Hardenbergh, Amy Verheide, Erin Chadd and Sol
Gomez.

The minutes from the September 9th meeting were approved. The treasurer's report was given: $77 were made in t-shirt sales, $80 in new membership fees, $32.05 was collected from the computer lab printing box. The current checking account balance is $1,645.74.

A welcome was extended to the newly elected officers: Danielle Carlock, Job Ops
Coordinator; Stephanie Joseph, Program Coordinator; Ted Liebler,
Student/Faculty Liasion.

A discussion of when we could have an officers' retreat occurred; Georgie will
send a note about times and dates as well as retreat topics to the LSOEXCC
listserv.

Homecoming Weekend Breakfast update: Lia presented an action plan for the
breakfast that will take place on Saturday, November 8th. Copies of the action
plan are available. Anyone interested in volunteering should contact Lia.

Graduation Celebration Dinner update: Action plan to be presented at next LSO
meeting. Social coordinators are currently waiting for the contract from the
Radisson.

BiblioTech and student survey updates: Solicitation will begin soon for the next
issue of BiblioTech as Lori would like to get a new issue out before the end of
the semester. Announcements have been made in most classes regarding the
student surveys. So far, 59 surveys have been completed.

New items and/or announcements: LSO is planning another Sweet Tomatoes
Fundraiser night to be held within the next 4 to 6 weeks, on the night of
a regularly held LSO meeting. Marisa and Lia will be in contact with Sweet
Tomatoes and will update the group at the next meeting.

The bowling fundraiser scheduled for September 21st was cancelled due to lack of
response. The date will be rescheduled with more time to promote the event.
Recommendations for promotions were made including making flyers, sending more
than one e-mail announcement, letting class liaisons make announcements in
their classes, etc.

The meeting was adjourned at 8:00 PM.

Minutes respectfully recorded and submitted by Marisa H. Grijalva.

Minutes of September 9, 2003, LSO Meeting
The meeting was called to order by President Georgie Donovan at 6:45pm. Those present were: Marisa Grijalva, Georgie Donovan, Annabelle Nunez, Mark Puente, Ted Liebler, Toni Anaya, Julie Lash, Lori Ito Hardenbergh, Lia Ladas, Amy Verheide, Sol Gomez, and Gene Liptak.

The minutes from August 21, 2003 were approved.

The treasurer's report was given. $80. new memberships 82. T-shirt sales
63. printer box
Total in checking: $1,480.14 Expenses included: sandwiches/drinks from last meeting, Fat Tuesdays, and LSO mailing.
Georgie said that the money should not all be spent on graduation and to think of how to use it for the good of all students. Started with 38 T-shirts and now there are 26.

GRADUATION: There were 6 e-mails received. Some comments were: "don't change plans at the last minute; a discount should be applied across the board; funds raised should go to all graduates. Others included: (Holly) "the Radisson ="3">Toni A. researched prices; Kat Stanley faxed menus. They range from $32 (build your own dinner buffet)
$26. SW dinner (buffet); $24 (includes everything --drinks too). 150 people must attend to qualify for the two different options of beef or fish, OR will substitute a vegetarian meal if less than 150, plus the option of beef or chicken. There is also a 19% service charge and 7.6% sales tax. The deposit will be taken off the total. A tentative confirmation needs to be made soon, and also noted was: there is no dance floor.

There was general discussion on options, prices and ideas for discounts etc.
Annabelle moved that the graduation dinner be held at the Radisson, it was seconded and the motion carried.
Annabelle suggested that the dinner be one main dish with salad, dressing, rolls, ice tea etc. It was then figured that if 45 graduates times 3 guests each and 25 outside people that would equal 160 people. The cost would be $4,320 - $500 deposit = $3,820. and LSO could contribute $500. which would leave $3,320 divided by 160 = $21. each.
Georgie made the motion to have the dinner, Annabelle seconded, motion carried. LSO is going to try to keep the cost arount $20 per person. This was approved. It was also agreed to keep the dinner to chicken and vegetarian. Lia suggested letting the graduates know about the discount. Annabelle gave credit to Georgie for "pulling together all aspects of the graduation."

OLD BUSINESS
Georgie asked the social organizers to bring a grid of jobs and identify areas that help is needed.

Georgie will send out a message to the Listserv about today's meeting and graduation information.

Class Liaisons: Georgie gave out bookmarks for everyone to hand out in their respective classes.

Election progress report: Lori said there were no nominations for the job or programs coordinator. The faculty/student liaison nominee was Ted Liebler, and that nominations close Friday Sept. 12. Elections will be held the week of Sept. 15-19th. If there are no candidates, does there need to be another election? Georgie said she would review the by-laws on this matter.

Reports:
Social Coordinators reported that there will be a bowling fundraiser on Sept. 21st from 2-4 p.m. at the Lucky Strike Bowling Alley. The cost is $10.

The next meeting will be held on Sept. 22nd at 6:45 p.m at SIRLS. Starting in October, meetings will be held the first and third Tuesdays, (Oct. 7, 21; Nov. 4 & 18) and the last meeting will be Dec. 2nd. with AzLa being held on Dec. 10th.
Meeting adjourned.

eide, Lori Ito Hardenbergh, Lia Ladas, Toni Anaya, Anabelle Nuñez, Marisa Grijalva, Dr. Brooke Sheldon, Marke Puente, Erin Chadd, Lisa Martin, Shannon Wilcox, Ted Liebler, Gene Liptak , Gail Miller, Erin Sweat, Tara Summus, Shawn Nelson, and Richard ?.

After the officers and members introduced themselves, Georgie gave an overview of what LSO has been working on so that new members would be aware of LSO’s activities and accomplishments.

Georgie made a motion to approve the minutes of last meeting, Lia seol presented:

Advantages: It is an LSO tradition; SIRLS doesn’t have to do it; and it is a nice thing to do for the graduates.

Disadvantages: It is hard on the officers (especially since it is during final exams); LSO doesn’t have the same resources as SIRLS; and it is a big expense.

Several officers and members voiced opinions and options. It was mentioned that LSO still has a $500 deposit at the Radisson that must be used before next spring and that we don’t necessarily have to use the deposit for graduation; it could be used for professional development, a breakfast, a Homecoming event. Lia advised that whatever is done, we should poll the graduates. Lori mentioned the poll could be hosted on the website. Toni pointed out that she knows several people graduating this semester and they all want a graduation dinner. Lisa mentioned that the Radisson is really convenient to the Convention Center where graduation is held. Georgie brought the discussion to a close by recapping what seemed to be the way people were leaning: a) we need to use the Radisson deposit for something; b) we should poll the graduates for feedback; and c) we should heavily consider partnering with SIRLS or the Alumni Association because of the massive efforts involved.

WEBZINE
Lori gave an update on the purpose and status of Bibliotech, the forthcoming webzine. The webzine was envisioned as a way to unite students (local and distant), and as a way for students to interact on a scholarly level. As editor, Lori has been collecting submissions all summer and announced it is ready for release. Georgie suggested we hold some sort of debut party for Bibliotech. Anabelle mentioned it could be like a bookclub party with wine and cheese. Prior to the party everyone will read a copy of the zine and then the issue will be discussed at the party. Georgie motioned for a party for the debut of Bibliotech. The motion was seconded and carried.

CLASS LIAISON PROJECT
Georgie spoke for Wendy Resnick, who was unable to attend. At this point in the action plan, Wendy still needs to speak with professors to get permission to administer a survey to students during class time. Wendy also wanted to get approval of some way to administer survey to the WebCT students. If only students in land-based classes are surveyed, the results will be unreliable. Someone suggested posting the survey on the web. Lori suggested we post the survey on the web and give away an LSO t-shirt to every five respondents. Brooke asked why we o:p>Lisa mentioned she has been contemplating being the Faculty/Student Liaison but looked at the dates of the faculty meetings and they all conflict with her schedule. Georgie pointed out that LSO has three open positions right now: Program Coordinator, Jobs Coordinator, and Faculty/Student Liaison. Lori explained the duties of Faculty/Student Liaison for anyone unclear about what the duty entails. Anabelle volunteered to go the first faculty meeting, which will take place August 27, 2003 at 9:30.

Toni wanted to discuss doing some type of family oriented social event/fundraiser. She suggested something like bowling on a Sunday evening in September and explained that Sundays are good because people can bring their kids. Ted suggested mini golf and Lia offered a kid-friendly movie night. Georgie proposed we look for a date when Phoenix people might be coming into town.

Lastly, Georgie moved to set dates for the following items: elections for the vacant LSO positions, and the next LSO meeting date. A call for nominations will be held Sept. 2; on Sept. 12 nominations will be closed; and Sept. 19 the election will be closed. The next meeting will be Tuesday, Sept. 9 at 6:45. Motion was seconded and carried.

Meeting closed at 6:30

Respectfully submitted by Amy Verheide

Minutes of July 23, 2003 meeting, 5:15pm

The meeting was called to order at 5:15 pm by president Georgie Donovan.Officers and members present were: Georgie Donovan, Wendy Resnick, Zoë Smith, Annabelle Nunez, Lori Ito Hardenbergh, Miguel Figueroa, Toni Anaya, Linda Wynne, Erinn Chadd, and Lisa Martin.

Officer Reports

Treasurer: Lia Ladas submitted a report by e-mail which was read by Georgie.The current LSO balance is $1,119.77.The Ice Cream Social brought in $56.50 to LSO.The profit from that event was split with SLA.

Social coordinator:Toni reported on the Ice Cream Social of Tuesday, July 15, indicating that it was a successful social event enjoyed by many.There was an at-a-distance student that happened to be in town on that day and that person expressed that it was great to be able to connect with local students at the social.

President: Georgie went over the membership materials that she developed to encourage new members. The materials included a brochure, a letter, and an addressed and stamped envelope.Thep>

Faculty/Student Liaison:Linda reported that this would be her last LSO meeting as she will soon be moving to Alaska for her internship.She plans to contact a new student that was at the June LSO meeting about helping to finish her work on the by-laws.Christine Dykgraaf will help with this project [mentor program for SIRLS students], with Mary Feeney as consultant and Susan Irwin too assisting, but they will need SIRLS student/s to be involved.The original idea with a mentor program that was developed in the past (but never really launched) was to help the student with a resume and job search.Linda has added the dimension of getting support with any on-going academic concerns for current students.The program would offer students a handbook and then help identify a mentor.

Linda also suggested that a question could be added to Wendy’s class liaison survey, such as ‘Are you interested in having a mentor?’This will be added.

Other Agenda Items

Class liaison project: Wendy developed the survey that will be used solicit feedback and contact info from SIRLS students. The survey was reviewed at the June LSO meeting and some suggestions were incorporated.The survey will be used LSO class liaisons if faculty agree to it.Georgie agreed to talk with Brooke soon about clearing this with faculty.Georgie also suggested that this be a pilot project that initially is only pursued with non-virtual classes.If the response is positive and useful, perhaps expand in the future to include virtual classes.

Summer Graduation Ceremony: Martha, a graduating student, solicited input from the summer graduates about what they wanted to see happen and there were seven responses.A roundtable discussion was made where everyone suggested ideas for the celebration.A consensus was made that what seems to meet the needs of the graduates is to provide a cake and punch on campus somewhere (either at the UA Library, in the Student Union, possibly in the courtyard, or another location on campus) and include any family members that want to attend.The summer grads will still be encouraged to attend winter graduation in addition to the reception.A motion was made to go with the idea of cake and punch on campus in a nice meeting room and the motion was seconded and passed.Georgie suggested either a nice invitation and/or a memory book be sent out after the event.The social coordinators will organize and schedule a planning meeting.

Search Committee Report:Annabelle reported that the searches are moving rapidly.One faculty member has been hired.There are two candidates for the Youth Services and Media Specialist faculty position and another search for a technology position.&erous requests to get an adequate response.

StrongStart Orientation: Annabelle reported that Susan Irwin has sent invitations to the new starting students and that the orientation will be occurring on August 21 and 22nd. Georgie will do a welcome and share key info about LSO. LSO officers and members will help out with a campus tour on Thursday the 21st between 1:00 and 2:00 pm.Toni reported that the Phoenix StrongStart idea may not be able to be pulled together at this point.Georgie suggested that we do an election to replace the program coordinator position that has been vacated and then look at a Phoenix event such as a web design training.

Elections: Georgie wants to hold elections soon so that the officers can meet for planning the fall semester.Toni suggested that the second week of September would give students a chance to get settled and it could be announced at StrongStart.We need to fill the positions of faculty/student liaison, program coordinator, and a 2nd web person to support Lori.

Other Project Reports

Social Coordinator: Toni reported that there is a Phoenix event scheduled for Saturday August 9th.It will be held at the Bamboo Club.Annabelle made a motion to allocate up to $50.00 to cover expenses and support the event.The motion was seconded and passed.Toni also mentioned that the social coordinators were looking into a possible Family Bowling night on Sunday September 7th.Annabelle asked to put the winter LSO grad dinner on the next LSO agenda.

News and Announcements

The next LSO meeting was scheduled for August 4th at 6:30pm at SIRLS. There will also be a more social LSO meeting (with food) on Thursday August 21st at 5:00pm (after StrongStart) to include new students attending the orientation.

Georgie adjourned the meeting at 6:45pm.

Minutes submitted by Lisa Martin.

Minutes of June 25, 2003 LSO Meeting, 1:00-2:00 p.m.

The meeting was called to order at 1:00 pm by president Georgie Donovan.

Officers and members present were: Georgie Donovan, Lia Ladas, Marisa Grijalva, Toni Anaya, Debbie Griggs, Lori Ito Hardenbergh, Linda Wynne, Yu Su, Lucas Hill, and other members-at-large, names not recorded.

Lori made a motion to approve the minutes and agenda, Marisa seconded, motion carried.

OFFICER REPORTS

Treasurer: After going through and double-checking the LSO checkbook, Lia reported that the current balance is $1,199.85. The majority of the money comes from the printing box at the SIRLS lab, the rest from new membership, t-shirt sales and the Sweet Tomatoes fundraiser held in May that raised $89.50. Lia also reported that she is organizing another Sweet Tomatoes event in the near future.

Social coordinator: Toni and Marisa reported that the Rosa’s dinner held in honor of visiting professor Dr. Karpuk in the first week of June was attended by 22 people. This dinner is considered especially successful because of the short amount of time in which it was organized. Annabelle, via Georgie, reported that the social coordinators are planning a social event in Phoenix around the time of the beginning of the fall semester for StrongStart (August 21, 22, 2003).LSO is committed to providing staff to h to attend alumni meetings and inform LSO.Lia will provide us with an action plan and timetable for our preparations for the Homecoming breakfast.

Faculty/Student Liaison: Linda W. reported that she will be leaving the position of Faculty/Student liaison, as well as Tucson, in August for an internship in Alaska. An appointment to the position will be made until a special/open election can take place to fill the position and that of Job Ops Coordinator.

PROJECT REPORTS

Class liaison project: Georgie spoke for Wendy Resnick who was unable to attend. Wendy created a survey that will be used to solicit ideas and contact info from SIRLS students. Those in attendance took the survey and had very few suggestions.Georgie will report suggestions to Wendy and this survey will be used by LSO class liaisons in the fall.

Web magazine project: Lori and Linda W. reported that they had narrowed the webzine title to two possibilities: ‘Courtyard’ and ‘BiblioTech’. Georgie made a motion to adopt ‘BiblioTech’ as the SIRLS webzine’s working title for the next 3 to 6 months. The motion was seconded and passed unanimously. The preliminary call for submissions will be made soon. Lori also reported that there will soon be an online chat room available to all SIRLS students and alumni for LSO related chat.

Fundraising project: Lia and Su, president of SLA, reported that the date for the joint LSO/SLA ice cream social fundraiser has been set for Tuesday, July 15th.The event will begin at 7:30 pm. The event will be held in the SIRLS courtyard and a movie, Party Girl, will be shown immediately following. An email announcement to SIRLS students will be made shortly.

Bylaws and Mentoring projects: Linda W. reported that she is moving forward with both projects, has met with Susan Irwin at SIRLS regarding a possible mentoring program between ongoing and incoming students and is looking to recruit others who would like to help with bylaw revision.She provided an action plan for her projects and wishes to recruit more members to a bylaws committee.

NEWS AND ANNOUNCEMENTS

* SLA hosted a tour of the Space Imagery Center on June 25th.
* It was suggested that LSO acknowledge the summer graduates this year with some sort of social event.
* The next LSO meeting will be held at SIRLS on Monday, July 7th at 5:45 PM. The meeting will last one hour. The next possible/potential meeting date is July 23rd at 5:15 PM.

Georgie adjourned the meeting at 2:15 PM.

Minutes of June 9, 2003 LSO Meeting, 7:15-8:30 p.m.

The meeting was called to order at 7:16 p.m. by President Georgie Donovan.
Officers and members present were: Lori Ito Hardenbergh, Lia Lades, Annabelle Nuñez, Linda Yaeger, Linda Wynn, Karen Grondin, Toni Anaya, Marisa Grijalva, Ana Lash, and Tom Rossenkamp.

Linda W. made a motion to accept the minutes and agenda. Annabelle seconded, motion carried.

Reports: Georgie reported that she had attended the homecoming meeting on June 5th, and that she would like us to participate in some capacity. On Friday of Homecoming, there will be professional development opportunities for alumni (a "pricey dinner" or other). On Sat. Nov. 8, before the game, we would have a tent possibly sharing with journalism and communication. There would also be some organized tours, and the football game. Lia suggested a social/fund raiser activity. A breakfast on Sunday morning was discussed. Linda W. said that we could check with Brooke about a person who makes danish and provides other breakfast type food. Georgie suggested that when alumni register for homecoming events, the library alumni could be paired with a student to sit together and talk at the breakfast.

Annabelle made a motion to have Georgie meet with SA & SC to inform them of our plan to hold a breakfast-mentor-networking fund raiser on Sunday morning during Homecoming weekend. Linda W. seconded the motion, and it carried.

Georgie told us that there would be a library alumni parade entry and that we may participate.

Project Reports:

1. Lori reported on her action plan for the Webzine. The immediate need is for a title for the magazine. The second need is for help with submission guidelines. A quick review of what she had written was done, and everyone seemed pleased with them. It was decided that Linda W. and Marisa would meet with Lori and work on the title.

2. Wendy is on vacation and was absent. Georgie asked everyone to please send Wendy the name of any classes we would be responsible for to give a short LSO presentation in. Wendy has provided a grid.

3. Lia reported that we would be having an ice cream social. The Special Libraries Assn. will be invited and asked to participate in . Linda Y. is a member of SLA and would help pass this information on. The movie Party Girl would be shown for free, with the ice cream sale creating funds. The dates discussed for holding the social was during the week of July 14-18, possibly Tues. or Wed. that week. Donations of ice cream would be appreciated.

4.&p; We also need to meet with Susan on handbook revisions. These would be things we change and/or get rid of (in the old handbook).

Annabelle reported that Brooke liked the idea of the mentoring program. There needs to be criteria to determine how to "adopt" new students. Linda W. said she can help in this area and can streamline the process. There should be a student with 18 hours or more paired with a new student, including distance students. It was asked if a "3-way pairing" works--that is an alumni, a student and a new student. Linda W. suggested that a directory of mentors could be created with names of people who are willing to help in areas of their own expertise. Linda W. will provide a draft of the mentoring criteria by June 25 or earlier.

5. Ana reported that revising the membership form for use both on-line and paper should be done. Also work a new brochure should be completed before the orientation. She also suggested that a new logo, with a possible tie-in to the new Webzine be drawn and approved. The membership directory had 95 people listed, but asked if these were active members. Lori made a motion that the membership directory be removed from the LSO site. Annabelle seconded and the motion carried. Ana suggested that a mailing could be done after new paperwork was completed. Georgie and Lia volunteered to meet with Ana to begin designing work. A date was not set.

Other Business:
Georgie reported that she would be attending ALA in Toronto. Toni A. is unable to attend, and the alternate Linda W. could not either. She asked what information the group would like to find out after she returns. She was thinking that a newsletter about the conference; a 2 hour chat time; or a brown bag presentation might work. Toni A. suggested that Georgie explore information about the job office at ALA and about the next and upcoming conferences, also possible programs of other schools.

Linda W. welcomed and acknowledged Tom Rossencamp from Zuni, NM.

Lia reported that Jennifer and Amy are doing well in their internships at the National Gallery of Art.

Toni suggested that some students could contact Dr. Karpuk about going out to dinner after classes on Thursday evenings. She said she would look into the possibility and let everyone know time and place.
Marisa made a motion that LSO buy dinner for any professor who would like to attend these informal dinners. Lia seconded, motion carried.

Treasurer's Report: Bank balance is $ 1,101.35

The next meetings will be held on Wednesday, June 25th at 1 - 2 p.m. in the University Services Bldg. Rm. 507
(located on Euclid and Second) and Tuesday July 1st from 5:45 -6:45 p.m. at SIRLS.

Annabelle motioned to adjourn, Georgie second. Meeting adjourned at 8:45 p.m.

Minutes of May 19, 2003 LSO Meeting

Present: Toni Olivas, Miguel Figueroa, Annabelle Nunez, Dany B., Georgie Donovan, Amy Verheide, Lori Ito Hardenbergh, Holly Jeffcoat, Toni Anaya, Debbie Griggs, Lisa M., Linda Wynne, Rich Lewis, Jennifer Walele, Marisa Grijalva, Lia Ladas, Zoe Smith, Samanthi

Toni Olivas(President—Spring 2003) asked the old officers to introduce themselves to the new officers and give them some piece of advice. Toni said that although we were a completely new group that we learned a lot and did a good job.

Zoe(Vice President/Treasurer—Spring 2003) said to keep it simple. Don’t do the graduation dinner all alone, maybe hand it off to someone else. It takes up so much time. Put your energy into some other areas.

Lori (Webmaster—Spring 2003) will continue to be the Webmaster for the summer/fall 2003.

Lia (Social Coordinator—Spring 2003) is the incoming Fundraiser coordinator. She said to 1. Be flexible 2. Don’t take things personally 3. Make LSO for the students.

Debbie and Holly (Faculty/Student Liaisons—Spring 2003) advised to find out when the meetings are and make sure the faculty know who you are. Also send emails to listserv before you go to the meetings so see if there are questions that students would like you to propose.

Jennifer (Secretary—Spring 2003) will be the new Program Coordinator for the summer/fall 2003.

Samanthi (Job Coordinator—Spring 2003) she will continue her position throughout the summer until someone takes over her spot in the fall. Her strengths were the Asian Dinner and all the great pictures she took.

Miguel (Program Coordinator—Spring 2003) said to focus on the students.

Toni then handed the presidency off to the new President, Georgie Donovan. She introduced herself and stated her strength of coordinating large events. She then had the new officers introduce themselves and say one strength that they will bring to the organization.

Amy Verheide(Vice President/Treasurer—Summer/Fall 2003) said that her strength is reliability.

Toni Anaya, Marisa Grijalva, and Annabelle Nunez (Co-Social Activities Coordinator—Summer/Fall 2003): Toni said that she has a crazy memory and is also a native Tucsonan. Annabelle said that she has good connection to the arts so she can arrange cultural events and free tickets. She also has years of experience on boards.

Linda Wynne (Facutly/Student Liaison—Summer/Fall 2003) she may have to give the position up in the fall because of her internship. She has skills in leadership positions.

Georgie then opened up the room for other attendees to state who they were and what they want from LSO.

Dany said he wanted more activities.

Holly wanted to float the Salt River.

Rich is a distance student who just wanted to see what LSO was all about.

Lisa has been in the program for a year and wants to be involved.

Sue is running for Special Libraries Association President.

Georgie closed the meeting so we could eat pizza and then so she could meet with her new officers.

NEW OFFICERS MEETING:

Georgie wants to have more contact with the summer and new incoming fall students. Therefore she wants to work hard during the summer to plan what we will do.

* We need to plan events in conjunction with the SIRLS Alumni/Friends organization, such as on homecoming week.
* She would also like to plan a mailing or survey to all SIRLS students to see what they would like. Her vision is to have an officers retreat to do strategic planning and team building. Everyone agreed that this was a good idea and decided to meet before some officers left for the summer. Georgie will call Ana and the distance students to see if they can also meet them. We decided to meet Monday May 26th, 2003 from 2 p.m. to 6 p.m.
* Georgie will design a meeting schedule. It will possibly include mission statement, visions for positions, by-law updates, challenges and the creation of small teams.
* Annabelle suggested we have agendas at all the meetings and Georgie said she would do it as well as moderate all the meetings. Annabelle also suggested the creation of sub-committees.
* Jennifer suggested we update the by-laws to include information about the LSO executive listserv, such as policy and procedures for decision making
* We also want to do something to thank many of the Save SIRLS committee members for their continued support.
* Decisions made:

1. Meet on Mondy May 26, 2003 from 2-6 p.m. for the Officer’s Retreat
2. Georgie will create an agenda and have it out to the group by Thursday the 22nd. If you want something on the agenda email her by then.
3. Lia and Jen will look into locations for the meeting and will update over the LSOEXEC listser.

Minutes of April 23, 2003 LSO Meeting

Present: Lori Ito Hardenbergh, Holly Jeffcoat, Toni Olivas, Jennifer Walele, Zoe Smith, Lia Ladas, Samanthi

Graduation Soiree Update:

* Toni commented that the meeting did not end well last time and she apologized. Even though Lia put in so much work ahead of time to have the Graduation dinner at the Radisson she does not take the change in plans personal. If the informal gathering is what the graduates want she is happy to go with that.
* 17 out of 26 graduates responded to Toni’s email. Here are the results:

3 – n So that we can charge minimal or no charge
#
SIRLS will help with cake. Kris will help with lighting and decoration
#
We will have food platters, appetizers, cold cuts, cheese/sandwiches, cake, punch, coffee
#
It will be from5:30 to 7:00, right after the SBS graduation.
#
We have a count of around 70 or so that will attend.
#
Our main concerns are parking and refrigeration of food. We will check on parking with Kris.
#
Jennifer vr so??
* We need everyone to help with the pick up
* Jennifer will pick up ice before hand, Holly and Toni volunteered to bring their coolers for the drinks.
2003 LSO Meeting

Present: Lori Ito Hardenburgh, Holly Jeffcoat, Toni Olivas, Miguel Figueroa, Jennifer Walele, Marissa Grijalva, Zoe Smith, Lia Ladas, Toni A., Mindy, Ed

Asian Dinner:

* Budget
* Money will go to graduation dinner and for people who cannot afford to attend
* Tickets, keep track of how many you sell
* We will go to Costco on Monday to pick up items, meet at Noon at SIRLS
* Raffle items: Gift Certificates to Pei Wei, Victoria’s Secret, and Bentleys. Contact Miguel if you have other ideas.
* Charge $10 single/$18 couple
* You can pay at the door but if you have paid in advance you need a ticket to get in.
* Decoration: chinese lanterns and wall hangings

Sweet Tomatoes Fun Raiser:

* It is a percentage night where a 20% of money goes to LSO
* Have to take the flyer in with you that night
* We decided to do it Wednesday May 21, 2003
* Marissa is in charge of this and will keep us posted via email

Graduation Dinner:

* There have been complaints from graduates that they might not come because of many factors including the charge and the location at the Radisson.
* If we decide to change at the last minute we would have to keep the $500 deposit at the Radisson for the winter 2003 graduation. The hotel needs an answer by Thursday
* We need to listen to what the students are saying, if they want an informal affair that is what we should proviri Ito Hardenburgh, Holly Jeffcoat, Linda Wynne, Toni Olivas, Miguel Figueroa, Jennifer Walele, Samanthi Hewakapuge, Toni Anaya.

Faculty Meeting Update on the March 4, 2003: Holly and Debbie, Faculty/Student Liaisons

Business plan: She turned in the all business plan documents.
Rumors: some positive (business plan a model for what should be done), some negative (might need to be self-sufficient faster than business plan allows). Some concern that we don’t know what is really going on alternate agenda on admin’s part. Neither Likens or Provost went to the rededication of the downtown library. Sent Carla Stoffle instead. Big snub to the library community.
Fees: ABOR will vote on general fee increase in March, program fee in April.
New Faculty: If we get off the elimination list, there is $$ from State Library for new assistant professor. Also 301 money to recruit new faculty for next year. Bottom line---two new faculty if business plan is successful.
Move School: Anita--about rumors of relocat"Section1">Note to self: next time send email to UA-LSO listserv asking for student questions/concerns.

Brown Bag Lunch Lectures Update: Miguel

He is working out the details for Bob Diaz, Mary Feeney, and Miguel Juarez.

Graduation Dinner Update: Lia (absent—Family Emergency)

The committee will get together soon.
Guest speaker idea: Gladys Wells from the State Library. Brooke suggested her.
Will we pay for the distinguished guests and Grad. Students tickets?
Will outstanding faculty be there?
We need an MC? Let’s get Annabelle! Miguel will ask her.
Music and Entertainment: Linda Wynne will check with the U of A Music Department.
Invitations: will be emailed to current students and mailed to alumni and faculty.
Slide presentation: We can get the LCP projector from SIRLS and can use the Radissons screen for $28. Lori will do this and send an email out for people to send photos in to share at graduation.
Next meeting for Graduation Dinner Committee: Next Wednesday @ 6:45pm

Fundraiser for graduation dinner so it will help pay for grad students.
Raffle Ideas: LSO shirt, cold stone creamery, book on tape, Victoria’s Secret gift cert.
Check on plates and cups
No movie will be shown
Voted yes to donate a LSO t-shirt to SAVE SIRLS raffle at dinner.

Minutes of February 26, 2003 LSO Meeting
Present: Lia Ladas, Lori Ito Hardenburgh, Dany B, Holly Jeffcoat, Linda Wynne, Toni Olivas, Marissa Grijalva, Annabelle Nunez, Miguel Figueroa, Jennifer Walele, Samanthi Hewakapuge, Toni Anaya.

The main reason for the meeting was going over the details of the meeting that Lia and Toni had with the people from the Radisson for the Spring Graduation dinner. Last Wednesday, Feb. 19, 2003, Lia and Toni met with Kate Stanley.

* Lia went over the exact details of for the whole Graduation dinner which included the contract, room, bar, menu, cost, parking, hotel rooms, décor, audio visuals, and a to do list. Fist she stated that she and Toni were very impressed with everyone at the hotel, they were very nice.

1. Contract was signed for Friday, May 16, 6-10 pm
2. Room: Cholla. Seats 90-100 comfortable. Need approximately 50 people to attend to cover room rental cost. At this time our rough numbers are around 40 to 50 people, including graduates, family, and alumni. No deposit was required just a credit card to hold. Estimate is given 2 weeks in advance and final count with payment is due 72 hours before the event. No set-up fee. Room will be accessible at noon that day.
3. Bar: Cash bar all night. $75 bartender fee if $300 minimum is not met. An open bar will cost to much that is why we are going with this option.
4. Menu: Includes salad, rolls, main entrée, dessert, coffee or tea. Entrees selected are: Chili Rubbed Grilled Rib Eye with mushroom sauce ($28), Roasted Chicken ($24), and Vegetable Lasagna ($23) plus 19% service charge and 7.6% sales tax. Toni and Lia will be taste testing 2 weeks prior to graduation date (May 1st). Need: to get colored cards to designate different entrees.
5. Costs: Meals are more $ since its not their cheaper holiday menu. The average cost of the meals is $25.50 based upon a 60/40 chicken/beef split with an approximate total of $2622.34 (less than December’s graduation). With tax and surcharge it comes to about $32.60, which is roughly $5 more than last semester. We can absolutely go NO lower than $33 a person so Lia suggested $35 per person to allow ourselves a slight cushion to pay for those who need help. Need to agree on price.
6. Parking: $1 per car since the lot is now privately owned.
7. Hotel Rooms: $75 is the best guaranteed rate since its peak season.
8. Décor: No charge for round tables or linens (colors: burgundy, navy, red, periwinkle) white votives, vases (with orchid or candle)---this is not an immediate concern to decide. No confetti is allowed. We can add our own streamers, sign, balloons, etc. or have them contract it for us. Need: decorations or cheap contacts for balloons, sign, streamers, etc. or go with hotel recommendation?
9. Audio Visual: Microphone rental is $28; Screen is $35; LCD projector which is needed to transfer images from Powerpoint to screen is $500. Lori is going to check on access to these item through the University and SIRLS. No extra charge for musicians. We can bring in our own stereo system. Need: entertainment or contact in music dept—Linda will check on this.
10. Thursday May 1: Toni and Lia due Banquet Event Order: taste test, give # estimate, select linens, room arrangement, décor, bar, etc.
11. Other items were discussed such as selecting a Master of Ceremony. We will have no Guest Speaker, but will have a Distinguished Faculty speaker and Graduate/alumni speaker---Toni will send an email out about this.

* Marissa gave us an update about fundraising. We can apply for a $100 reimbursement from ALA after the graduation dinner. We are only allowed this once every calender year.
* Asian Dinner was decided on for possible the night of Saturday April 26th, after John Berry’s weekend class. Samanthi’s friends have agreed to cook for us. Samanthi will bring menu to next meeting. We pay for the ingredients and her friends will do the cooking. The price will be $10 per person or $9 per person if a couple or husband/wife.
* Other fundraising ideas also included a faculty slave for the day, rummage sale, or a raffle. We could possible do a raffle at the Asian Dinner. Nothing was decided on yet.

* Zoe gave us a balance for our account: $1800. Most of the $305 deposit was from memberships and shirts.

Toni brought the meeting to a close.

Minutes of February 5, 2003 LSO Meeting

Members Present: Toni Olivas, Lia Ladas, Zoe Smith, Debbie Griggs, Annabelle Nunez, Holly Jeffcoat, Miguel Figueroa, Lori Ito Hardenbergh, Samanthi Hewakapuge, Jennifer Walele

* Save SIRLS Campaign Issues:

1. Steering committee is made up individuals such as Lisa Bunker, Annabelle Nunez, and Linda Wynne. Help on issue is on a volunteer basis.
2. Their next meeting is Thursday, Feb. 6, 2003 @ 3 pm. They will discuss the website, fundraising, newsletter, J.A. Jance event, a SIRLS reunion.
3. The Save SIRLS website is currently under construction but will be up and running soon.
t is in it for people? We want to be able to point out what the benefits are, we will do further research on this. Toni will look into the National benefits.
* We also want to figure out a way to update all of our records. Holly, Miguel, and Zoe decided to volunteer to take this on by sending out a email to the listserv where everyone responds with their updated information.

* Lia wanted to say thanks and congratulations for the great turn out to the Gentle Bens. She gave updated information on the graduation dinner in May. It is scheduled for May 16th. Lori, Miguel, and Jennifer volunteered to be on the graduation committee. Lia is head of the committee. We want distance students to send in pictures so that they will be included in the slide show and graduation. Our distance liaison, Sonya, could possibly be in charge of this. We need a Master of Ceremony, guest speaker, and distinguished alumni speaker. At the Radisson the ceremony will be held in the Cholla Room which hold 100 people.

* We want to schedule a social event on one of the weekend class nights (Martinez, Berry, and Sheldon).

* This Tuesday evening we have scheduled an LSO/SLA dinner at Fronimos on Speedway, 6:30pm.

* We also want to schedule a fundraiser such as a wine & cheese tasting or an Asian food night.

* Marissa was not in attendance because she was sick, but she is looking into the ALA refund.

* Miguel is scheduling various Brown Bag speakers such as Bob Diaz, Holly Jeffcoat, and Miguel Juarez. He will wait until the Town Hall meetings are over to schedule the first one.

* Holly and Debbie have no information to report from faculty meetings because they were not invited to any yet.

* Samanthi will start to send out job opportunities to the listserv.

* Miguel volunteered to write up SIRLS/LSO happenings for the Alumni Newsletter.
Minutes of Jan 17, 2003 LSO Officer Meeting

Board Members Present: Dr. Brooke Sheldon, Toni Olivas, Miguel Figueroa, Jennifer Walele, Holly Jeffcoat, Samanthi Hewakapuge, Debbie Griggs, Zoe Smith, Lori Ito Hardenbergh, Lia Ladas, Marissa Grijalva
* Toni Olivas brought the meeting to order and welcomed all new officers. The time was turned over to Brooke Sheldon.
* Brooke Sheldon discussed the budget cut update after the announcement that SIRLS is on the list of a possible program to be cut. Sheldon noted that she had emailed President Likins prior to the announcement but he did not receive it until after the fact. Likins responded that he was sorry and the announcement could have been handled in a different manner. He also stated that SIRLS will be successful and he was very reassuring. Sheldon continued to note that SIRLS donors have contacted President Likins. She said that SIRLS is the only school in the SBS program that can generate a program fee and become self-sustaining. We will survive this, but it means we will have to implement a program fee. If we are able to successfully apply a program fee, academically it will mean we will be in a new realm where we will have increased financial aid, improved labs, and additional student services. Even with a program fee SIRLS will still be less expensive than half the other information schools. Brook commented on the idea of merging various departments in SBS, such as communications and journalism. The future is bright with three departments under one umbrella. She is very upbeat and knows that we can win this together. She appreciates our efforts so much. SIRLS has been approved to accept applications, and new students will be made aware of the schools situation.
* Zoe stated the LSO balance--$900. The Grad dinner cost $2800. Please pay your membership fees if you haven’t already. Toni had the idea of establishing a spreadsheet for LSO funds and Zoe will work on that. Lori and Zoe will also update active and inactive members on the website.
* Miguel commented on the graduation dinner in December to see if we could make any improvements for the upcoming dinner in May. He noted that it could be better organized and have a more climactic feel. Because most of the attendees are not SIRLS people (but SIRLS family) we could have more about comradery and maybe even a slide show.
* Marissa spoke about fundraising. She still needs to meet with Chrystal about updates from last semester. We can get refunds from ALA once a year, certain amount for activities. We have a lot of LSO t-shirts so Lia had the idea of raffling them off or have a drawing. Zoe has the idea of having LSO bags made instead of t-shirts. Marissa has the idea for LSO mugs. Now we will try to figure out what LSO members would prefer out of those ideas.
* Lia discussed ideas for our fist social event. We decided on Wednesday January 22 at 6:00pm at Gentle Bens and Marissa will provide a door prize. The next social event will be during the day to catch people who couldn’t make it at night.
* Toni reminded everyone of the Town Hall meeting on January 28th from 12:00 to 1:30 held at the Maroney Theatre. We will try to schedule a time to meet maybe the day before to create signs and posters. (Maybe a poster/pizza making party to SAVE SIRLS.)
* Miguel is coming up with ideas for some Brown Bag speakers. Holly volunteered to speak about her time in the Galapagos Islands. Plans will be made during our next meeting or sooner.
* Holly and Debbie will attend the next faculty meeting, whenever it will be. Kris usually lets them know when it is, but we anticipate it should be within the next 1-2 weeks. At the meetings they will both report and solicit ideas regarding LSO matters.
* Samanthi will contact Crystal about doing the job information. After they have met she will start sending out information.
* Lori said a lot of people are joining the listserv! She will continue to put LSO events on the website calendar. All pages have been updated. We need a fact sheet regarding SIRLS accreditation. When she locates this it will be posted on the website.
* Toni tried to set a date and time for the first official general LSO meeting, but at that time we were still waiting to hear from Linda and Annabelle about the poster making session because we didn’t want it to conflict with that.
* Zoe and all exec. members o.k.ed the idea of donating $25 to the rally supplies.
* Toni closed the meeting.